Kris Gray

Crown King School District #41
Governing Board
REGULAR MEETING MINUTES
June 3, 2020

The meeting was called to order by Board President, Margaret Henningsen at 4:30 P.M. Board Member Kris Gray was present. Board Member Sheila Coleman was absent. Also, in attendance were Administrative Assistant, Sue Hite; Maintenance/Custodial, Jordan Rodjaz, Karen McIntyre and Jerry Swanson.

Pledge of Allegiance

Unscheduled Public Appearance:

None

Maintenance:

Jerry and Jordan have started on the installation of the safety doors, replacing porch railings and repairing the picnic tables. They agreed to have these projects completed in June so that Karen can begin deep cleaning the school in July.

Minutes:

Kris made a motion that the Board approve the May 6, 2020 minutes, Margaret seconded.

Correspondence:

The district was notified that Crown King is eligible for Elementary and Secondary School Emergency Relief funding of $50,000. This grant will be discussed further at the next meeting.

Financial:

Margaret made a motion that the board approve payment of Voucher #8122, Kris seconded.

New Business:

• • A. Margaret made a motion to approve the FY2020/2021 Budget Proposal, Kris seconded.
  • B. Governing Board Resolution Authorizing Who Can Approve and Sign Legal Documents – approved and signed.
  • C. FY20-21 Intergovernmental Agreement for Education Services between Crown King and Yavapai County – approved and signed.
  • D. Renew Intergovernmental Agreement with Yavapai County Education Technology Consortium – approved and signed.
  • E. Renew Intergovernmental Agreement with Forest Fee Management Association – approved and signed.
  • F. Classified Employee Staffing Agreements for FY 20/21 – approved and signed. In addition, it was agreed that Sue is to advertise job openings for the positions of Administrative Assistant and Certified Substitute Teacher.
  • G. The board discussed the state guidelines for the re-opening of the school. This will be readdressed at the next board meeting.

  Visitors:

  None

  The meeting adjourned at 6:38 P.M.

CROWN KING SCHOOL DISTRICT #41  GOVERNING BOARD

Members of the Governing Board will attend either in person or by telephone conference call.

Given precautions related to “social distancing” and preventing the spread of the COVID-19 coronavirus, CKSD is adhering to state and national recommendations to limit group contacts to no more than 10 people with ample room to keep a six-feet space between individuals.

Pursuant to A.R.S. 38-431.02, notice is hereby given to the Governing Board and to the General Public that the Governing Board will hold a meeting open to the public on the 3rd day of June 2020 at 4:30 P.M. at the Crown King Schoolhouse.

The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03.   The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

Agenda can be changed up to 24 hours before the meeting. All items on the agenda are to be considered study and potential action items.

The agenda for the meeting is as follows:

AGENDA

Call meeting to order
Pledge of Allegiance
Unscheduled public appearances
Approve Minutes:

Approve Minutes: May 6, 2020.

Correspondence

Financial:

1. Approval of Accounts Payable Voucher #8122.

Consider approval of expenditure items received since the meeting was posted (available at the meeting and to the public upon request.)

Maintenance:

• Teacherage repairs
• School Safety Improvements
• School repairs

Head Teacher Report

Old Business

New Business:

1. FY 2020/2021 Budget Proposal
2. Governing Board Resolution Authorizing Who Can Approve and Sign Legal Documents
3. Renew FY20-21 Intergovernmental Agreement for Education Services between Crown King E.S.D. and the Yavapai County Education Service Agency
4. Renew Intergovernmental Agreement with Yavapai County Education Technology Consortium
5. Renew Intergovernmental Agreement with Forest Fee Management Association
6. Classified Employee Staffing Agreements for FY 20/21 – Action & Signatures
7. Re-opening the school

Crown King School District #41
Governing Board
REGULAR MEETING MINUTES
May 6, 2020

The meeting was called to order by Board President, Margaret Henningsen at 4:30 P.M.
Board Members Kris Gray and Sheila Coleman were present. Also, in attendance were Head Teacher, Shannon Olson and Administrative Assistant, Sue Hite

Pledge of Allegiance

Unscheduled Public Appearance:

None

Minutes:

Sheila made a motion that the Board approve the March 25, 2020 minutes, Margaret seconded.

Maintenance:

Margaret will talk to Jerry regarding pending tasks and timelines.

Financial:

• Margaret made a motion that the board approve payment of Voucher #8121, Sheila seconded.
• Margaret made a motion to approve ratification of Vouchers #8117 – 8120, Kris seconded.
• The district received a Tax Credit donation of $200.00 from Jane Friedman.

Head Teacher Report:

School

• The current school closure due to COVID19 is through the end of the year. We do not have to make up the missed time.
• It has not yet been determined if we will open on time in August.
• The article about our school is in the May issue of AZ Highways magazine.

Audits and Grants

• We are almost finished with an ADM audit by the ADE. It is for 16/17, 17/18, and 18/19. I received the rough draft today, and have the exit conference next week.
• We just finished year 4 of ESS monitoring and should receive a letter of completion soon.
• The estimated amount we will receive from the REAP grant is $18,595. We are in the process of applying.

Maintenance

• Jordan completed the trim and painted the sunroom at the teacherage.

New Business:

1. Margaret made a motion to approve the FY20 Budget Revision, Sheila and Kris seconded.
2. FY20-21 Expense Voucher Statement of Authorization – Signed
3. FY20-21 Payroll Statement of Authorization – Signed

Visitors:

None.

The meeting adjourned at 5:55 P.M.

CROWN KING SCHOOL DISTRICT #41  GOVERNING BOARD

Members of the Governing Board will attend either in person or by telephone conference call.

Given precautions related to “social distancing” and preventing the spread of the COVID-19 coronavirus, CKSD is adhering to state and national recommendations to limit group contacts to no more than 10 people with ample room to keep a six-feet space between individuals

Pursuant to A.R.S. 38-431.02, notice is hereby given to the Governing Board and to the General Public that the Governing Board will hold a meeting open to the public on the 6th day of May 2020 at 4:30 P.M. at the Crown King Schoolhouse.

The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03.   The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

Agenda can be changed up to 24 hours before the meeting. All items on the agenda are to be considered study and potential action items.

The agenda for the meeting is as follows:

AGENDA

Call meeting to order
Pledge of Allegiance
Unscheduled public appearances
Approve Minutes:

March 25, 2020

Correspondence
Financial:

1. Approval of Accounts Payable Voucher #8121.
2. Ratification of Accounts Payable Voucher #8117, 8118, 8119, 8120.

Consider approval of expenditure items received since the meeting was posted (available at the meeting and to the public upon request

Maintenance: 

• Teacherage repairs
• School Safety Improvements
• School repairs

Head Teacher Report

Old Business

New Business:

1. Approve FY20 Budget Revision
2. FY20-21 Board Authorization Time Slip Approval- Review & Action
3. FY20-21 Expense Voucher Statement of Authorization- Review & Action
4. FY20-21 Payroll Statement of Authorization- Review & Action

Crown King School District #41
Governing Board

The meeting was called to order by Board Member, Kris Gray at 4:30 P.M. Board President, Margaret Henningsen and Board Member, Sheila Coleman were present via telephone. Also, in attendance were Head Teacher, Shannon Olson and Administrative Assistant, Sue Hite

Unscheduled Public Appearance:

None

Head Teacher Report:

• No change in enrollment.
• The current school closure due to COVID19 is through April 10. Schools do not have to make up the days missed at this time.
• Learning is expected to continue during the closure using alternative methods.
• AZM2 is cancelled for this year.
• The CPR/First Aid Training is postponed. We will reschedule once we know when school will reopen.

New Business:

1. Margaret made a motion to offer the Head Teacher Contract and Addendum to Shannon Olson for the 2020/2021 school year with a 2% salary increase, Kris and Margaret seconded. In addition, Margaret made a motion that the district renew participation with ASBAIT for 2020/2021,
   Sheila and Kris seconded.
2. The 2020/2021 School Calendar was approved.
3. Kris signed the FY 2020/2021Projected Services Agreement from the Yavapai Education Service Agency.

Visitors:

None

The meeting adjourned at 5:00 P.M.

CROWN KING SCHOOL DISTRICT #41  GOVERNING BOARD

Members of the Governing Board will attend either in person or by telephone conference call.
Given precautions related to “social distancing” and preventing the spread of the COVID-19 coronavirus, CKSD is adhering to state and national recommendations to limit group contacts to no more than 10 people with ample room to keep a six-feet space between individuals.

Pursuant to A.R.S. 38-431.02, notice is hereby given to the Governing Board and to the General Public that the Governing Board will hold a meeting open to the public on the 25th day of March 2020 at 4:30 P.M. at the Crown King Schoolhouse.

The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03. The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

Agenda can be changed up to 24 hours before the meeting. All items on the agenda are to be considered study and potential action items.

The agenda for the meeting is as follows:

AGENDA

Call meeting to order

Pledge of Allegiance

Unscheduled public appearances

Head Teacher Report

Old Business

New Business:

1. Head Teacher 2020/2021 Contract, Salary and Benefits.
2. Approve 2020/2021 School Calendar
3. FY 2020-2021 Projected Services from Yavapai Education Service Agency

Crown King School District #41
Governing Board
REGULAR MEETING MINUTES
March 4, 2020

The meeting was called to order by Board President, Margaret Henningsen at 4:30 P.M.
Board Member Kris Gray was present. Board Member, Sheila Coleman was absent. Also, in attendance were Head Teacher, Shannon Olson and Administrative Assistant, Sue Hite

Pledge of Allegiance

Unscheduled Public Appearance:

None

Minutes:

Kris made a motion that the Board approve the February 5, 2020 minutes, Margaret seconded.

Maintenance:

Margaret is going to ask Jerry to work with Stan Buhr regarding the office safety doors.

Financial:

• Kris made a motion that the board approve payment of Voucher #8116, Margaret seconded.
• Margaret made a motion to approve ratification of Voucher #8115, Kris seconded.

Head Teacher Report:

• No change in enrollment.
• The repairs in the girls’ bathroom stall are complete.
• AZM2 starts on Monday, March 30 and ends of Monday, April 6.

New Business:

• Teacher Administrative Evaluation completed.
• Board agreed to look at Health Insurance renewal plan and intend to offer a 2020/2021 Teacher Contract at the next Board Meeting.
• Board agreed to hold next Regular Meeting on March 25, 2020.
• Margaret made a motion that the district will not have any excess capacity for nonresident students for the 2020/2021 school year, Kris seconded.

Visitors:

None.

The meeting adjourned at 5:15 P.M.

CROWN KING SCHOOL DISTRICT #41  GOVERNING BOARD

Pursuant to A.R.S. 38-431.02, notice is hereby given to the Governing Board and to the General Public that the Governing Board will hold a meeting open to the public on the 4th day of March 2020 at 4:30 P.M. at the Crown King Schoolhouse.

The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03. The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

Agenda can be changed up to 24 hours before the meeting.  All items on the agenda are to be considered study and potential action items.

The agenda for the meeting is as follows:

AGENDA

Call meeting to order

Pledge of Allegiance

Unscheduled public appearances

Approve Minutes:

February 5, 2020

Correspondence

Financial:

1. Approval of Accounts Payable Voucher #8116.
2. Ratification of Accounts Payable Voucher #8115.

Consider approval of expenditure items received since the meeting was posted (available at the meeting and to the public upon request.

Maintenance:

1. Teacherage repairs
2. School Safety Improvements
3. School repairs

Head Teacher Report

Old Business

New Business:

1. Teacher Administrative Evaluation
2. Head Teacher 2020/2021 Contract, Salary and Benefits
3. Open Enrollment