Sadie Sarti

CROWN KING SCHOOL DISTRICT #41 GOVERNING BOARD

Pursuant to A.R.S. 38-431.02, notice is hereby given to the Governing Board and to the General Public that the Governing Board will hold a meeting open  to the public on the 2nd day of October 2019 at 4:30 P.M. at the Crown King Schoolhouse.

The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03. The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

Agenda can be changed up to 24 hours before the meeting. All items on the agenda are to be considered study and potential action items.

The agenda for the meeting is as follows:

Agenda

Call meeting to order

Pledge of Allegiance

Unscheduled public appearances

Approve Minutes:

September 4, 2019.

Correspondence

Financial:

1. Annual Blanket Purchase Order
2. Ratification of Accounts Payable Voucher #8105.
3. Approval of Accounts Payable Voucher #8106.

Consider approval of expenditure items received since the meeting was posted (available at the meeting and to the public upon request).

Maintenance:

Teacherage repairs, School Safety Improvements, School repairs

Head Teacher Report

Old Business

New Business:

1. Review and approval of an addendum to the IGA between Crown King ESD #41 and the YCESA for special education and nursing services for FY20.
2. Review and Approval of the Crown King ESD #41 Annual Financial Report for FY19

Crown King School District #41
Governing Board
REGULAR MEETING MINUTES
September 4, 2019

Call meeting to order.  The meeting was called to order by Board President, Margaret Henningsen at 4:30 P.M. Board Members, Sheila Coleman and Kris Gray were present.  Also, in attendance was Head Teacher, Shannon Olson and Administrative Assistant, Sue Hite.

MINUTES

Pledge of Allegiance

Unscheduled Public Appearance

Minutes:

Margaret made a motion to approve the minutes from the August 7, 2019 Board Meeting, Sheila seconded.

Financial:

Margaret made a motion that the board approve ratification of Voucher #8103 and payment of Voucher #8104, Kris seconded.

Head Teacher Report:

• No change in enrollment
• Teacherage Maintenance: all items completed except exterior paint, storm door replacement, installation of sunroom flooring (flooring should be in this week), trim in both sunrooms, paint front sunroom
• School Maintenance:
  • After power washing the picnic tables, we discovered the wood is damaged and some boards are warped. Jerry recommends replacing the wood which will cost approximately $125
  • 2 shingles replaced on roof
  • Sport court power washed
  • Ants flooded out; they returned shortly after
  • Rain gutters cleaned
  • Recommendations have been made for the security doors in the school; cost may be less than original quote
  • Jordan looked under the school and said the beams don’t look bad
  • Boys’ toilet: Jerry recommends we replace the toilet and repair the flooring

Old Business:

It was agreed that more information was needed before adopting the latest ASBA Policy Advisories.

New Business:

1. Margaret made a motion that the board approve website training in Prescott for Sue, Shannon and Renee, with training expenses not to exceed $500.00, Sheila seconded.

Visitors:

None.

The meeting adjourned at 6:45 P.M.

CROWN KING SCHOOL DISTRICT #41 GOVERNING BOARD

Pursuant to A.R.S. 38-431.02, notice is hereby given to the Governing Board and to the General Public that the Governing Board will hold a meeting open to the public on the 4th day of September 2019 at 4:30 P.M. at the Crown King Schoolhouse.

The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03. The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

Agenda can be changed up to 24 hours before the meeting.

All items on the agenda are to be considered study and potential action items.

The agenda for the meeting is as follows:

Call meeting to order

Pledge of Allegiance

Unscheduled public appearances

Approve Minutes

August 7, 2019.

Correspondence

Financial

1. Ratification of Accounts Payable Voucher #8103
2. Approval of Accounts Payable Voucher #8104

Consider approval of expenditure items received since the meeting was posted (available at the meeting and to the public upon request.

Maintenance

Teacherage repairs, School Safety Improvements, School repairs

Head Teacher Report

Old Business

New Business

1. Website Training

Crown King School District #41

Governing Board

August 8, 2019

Call meeting to order. The meeting was called to order by Board President, Margaret Henningsen at 4:35 P.M.

Board Member, Kris Gray was present. Board Member, Sheila Coleman was absent. Also, in attendance was Head Teacher, Shannon Olson and Administrative Assistant, Sue Hite

Pledge of Allegiance

Unscheduled Public Appearance

Due to the absence of Board President, Margaret Henningsen, Kris made a motion that Sheila serve as acting President for this meeting, Sheila seconded.

Minutes: 

Margaret made a motion to approve the minutes from the July 3, 2019 Board Meeting, Kris seconded.

Correspondence:

The board was informed that training on suicide prevention at least once every three years is now mandatory for middle school employees.

Financial:

Margaret made a motion that the board approve ratification of Voucher #8101 and payment of Voucher #8102, Kris seconded.

Maintenance:

Shannon brought the board up-to-date with the teacherage roof project. Margaret made a motion that the district accept the $2,400.00 materials quote for the office security door project from Buhr Contracting, Kris seconded.

Head Teacher Report:

• School began Wednesday, August 7, with one 7th grade student enrolled. We had a great first two days!
• Maintenance updates for teacherage and school are documented in the maintenance list that I emailed to you. Margaret made a motion to approve the purchase of replacement vinyl flooring for the side teacherage porch, Kris seconded.
• Thanks so much to Kris for making our playground look amazing!
• We have two field trips planned to the Yavapai College Performing Arts Center. Call of the Wild is Wednesday, October 23, and We the People is Tuesday, February 4. Both are free performances. If mom and dad are both available, they will attend with us. I will meet them at the theater. If funds are available, it would be great to pay for lunch. Our student expressed interest in going to an aquarium, so I am looking into that. I emailed the Scottsdale aquarium to see if they could offer us a discount. We don’t qualify for their school or homeschool rate because they require at least 15 people. Without a discount it’s $34.95/adult and $25.95/child. They have add-ons for other activities that are $10/person. If it works out, we probably won’t go until April. Margaret made a motion that board approve all three field trips (including lunch) to be paid with Extra-Curricular Funds, Kris seconded.

Old Business:

New Business:

1. The board agreed to hire Gary Cummins to provide technology maintenance and updates.
2. Policy Services Advisory 651-699 – Reviewed/ First Reading
3. Employee Staffing Agreements – Substitute Teacher – Approved & Signatures

Visitors:

None.

The meeting adjourned at 6:15 P.M.

CROWN KING SCHOOL DISTRICT #41 GOVERNING BOARD

Pursuant to A.R.S. 38-431.02, notice is hereby given to the Governing Board and to the General Public that the Governing Board will hold a meeting open to the public on the 8th day of August 2019 at 4:30 P.M. at the Crown King Schoolhouse.

The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03. The Governing Board may consider any item on this agenda in any order and at any time during the meeting.

Agenda can be changed up to 24 hours before the meeting.

All items on the agenda are to be considered study and potential action items.

The agenda for the meeting is as follows:

Call meeting to order

Pledge of Allegiance

Unscheduled public appearances

Approve Minutes

July 3, 2019

Correspondence

Financial

1. Ratification of Accounts Payable Voucher #8101
2. Approval of Accounts Payable Voucher #8102

Consider approval of expenditure items received since the meeting was posted (available at the meeting and to the public upon request.

Maintenance

Teacherage repairs, School Safety Improvements, School repairs

Head Teacher Report

Old Business

New Business

1. Technology Service Maintenance/Updates
2. Substitute Teacher Work Agreements – Review/Sign
3. Policy Services Advisories 651 – 699 – Review/First Reading

Crown King School District #41

Governing Board

July 3, 2019

Call meeting to order.  The meeting was called to order by Board Member, Sheila Coleman at 5:05 P.M. (Start of meeting was delayed due to brush fire on I-17.)

Board Member, Kris Gray was present.  Board President, Margaret Henningsen was absent. Also, in attendance was Administrative Assistant, Sue Hite.

Pledge of Allegiance

Unscheduled Public Appearance

Due to the absence of Board President, Margaret Henningsen, Kris made a motion that Sheila serve as acting President for this meeting, Sheila seconded.

Minutes: 

Kris made a motion to approve the minutes from the June 19, 2019 Board Meeting, Sheila seconded.

Correspondence:

None.

Financial:

Sheila made a motion that the board approve ratification of Voucher #9123 and payment of Voucher #8100 and Encumbrance Voucher #9124, Kris seconded.

Maintenance:

Sue brought the board up-to-date with the teacherage roof project.

Old Business:

New Business:

1. FY 2019/2020 Budget Adoption – Motion approved by Sheila and seconded by Kris.
2. Advice of Encumbrance, Exceed M & O Subsections – Approved & Signatures
3. Policy Services Advisory 646-650 – Motion approved by Sheila and seconded by Kris.
4. Employee Staffing Agreements – Administrative Assistant Trainee and Maintenance – Approved & Signatures

Visitors:

None.

The meeting adjourned at 5:30 P.M.

CROWN KING SCHOOL DISTRICT #41

GOVERNING BOARD

Pursuant to A.R.S. 38-431.02, notice is hereby given to the Governing Board and to the General Public that the Governing Board will hold a meeting open to the public on the 3rd day of July 2019 at 4:30 P.M. at the Crown King Schoolhouse. The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03.   The Governing Board may consider any item on this agenda in any order and at any time during the meeting. Agenda can be changed up to 24 hours before the meeting.

All items on the agenda are to be considered study and potential action items.

The agenda for the meeting is as follows:

Call meeting to order

Pledge of Allegiance

Unscheduled public appearances

Approve Minutes:

June 19, 2019.

Correspondence:

Financial:

1. Ratification of Accounts Payable Voucher #9123
2. Approval of Accounts Payable Voucher #8100 and Encumbrance Voucher #9124

Consider approval of expenditure items received since the meeting was posted (available at the meeting and to the public upon request.

Maintenance:

Teacherage repairs

Old Business: 

School Safety Improvements

New Business:

1. FY 2019/2020 Budget Adoption
2. Advice of Encumbrance, Exceed M & O Subsections – Action & Signatures
3. Policy Services Advisory 646-650 – Review & Approval
4. Employee Staffing Agreements – Administrative Assistant Trainee and Maintenance – Action & Signatures

Crown King School District #41

Governing Board

June 19, 2019

Call meeting to order. The meeting was called to order by Board Member, Sheila Coleman at 4:30 P.M. Board Member, Kris Gray was present.  Board President, Margaret Henningsen was absent. Also, in attendance were Head Teacher, Shannon Olson and Administrative Assistant, Sue Hite

Pledge of Allegiance

Unscheduled Public Appearance

Due to the absence of Board President, Margaret Henningsen, Kris made a motion that Sheila serve as acting President for this meeting, Sheila seconded.

Minutes:

Kris made a motion to approve the minutes from the May 1 and May 22, 2019 Board Meetings, Sheila seconded.

Correspondence:

None.

Financial:

Sheila made a motion that the board approve ratification of Voucher #9121 and payment of Voucher #9122, Kris seconded.

Maintenance:

Jerry brought the board up-to-date with the teacherage roof project.

Old Business:

New Business: 

1. FY 2019/2020 Budget Proposal – Motion to be approved by Sheila and seconded by Kris.
2. Statement of Authorization Forms (Expense Voucher & Payroll) – Approved and signatures
3. Board Authorization Form – Approved and signatures
4. FY 2019-20 Intergovernmental Agreement for Special Education Services – Approved and signatures
5. Employee Staffing Agreements- – Approved and signatures
6. Policy Services Advisory 646-650- Reviewed/ First Reading

Visitors:

None.

The meeting adjourned at 6:25 P.M.

CROWN KING SCHOOL DISTRICT #41 GOVERNING BOARD

Pursuant to A.R.S. 38-431.02, notice is hereby given to the Governing Board
and to the General Public that the Governing Board will hold a meeting open to the public on the 19th day of June 2019 at 4:30 P.M. at the Crown
King Schoolhouse.

The Board may vote to go into executive session to discuss and consider any items pursuant to A.R.S. 38-431.03. The Governing Board may consider any item on this agenda in any order and at any time during the meeting.
Agenda can be changed up to 24 hours before the meeting.

All items on the agenda are to be considered study and potential action items.

The agenda for the meeting is as follows:

Call meeting to order

Pledge of Allegiance

Unscheduled public appearances

Approve Minutes

May 1, and May 22, 2019.

Correspondence

Financial

1. Approval of Accounts Payable Voucher #9122
2. Ratification of Accounts Payable Voucher #9121

Consider approval of expenditure items received since the meeting was posted (available at the meeting and to the public upon request.

Maintenance

Old Business

School Safety Improvements

New Business

1. FY 2019/2020 Budget Proposal
2. Statement of Authorization Forms (Expense Voucher & Payroll)- Action & Signatures
3. Board Authorization Form- Action & Signatures
4. FY 2019-20 Intergovernmental Agreement for Special Education Services
5. Employee Staffing Agreements- Action & Signatures
6. Policy Services Advisory 646-650- Review/ First Reading

Dated this 14^th day of June 2019.