Minutes

Crown King School District #41
Governing Board
REGULAR MEETING MINUTES

November 15, 2023

Board Member, Margaret Henningsen called the meeting to order at 4:00 P.M. Board Member Jana Hare was present.  Board President, Cathy Beck was absent.  Also in attendance were Head Teacher, Shannon Olson and Administrative Assistant, Sue Hite.

Pledge of Allegiance

Minutes:  Margaret made a motion to approve the October 11, 2023 meeting minutes, Jana seconded.

Financial:  Margaret made a motion to approve ratification of Vouchers #9111 – #9113 and payment of Voucher #9114, Jana seconded.

Head Teacher Report

New Business:

1. ASBA Policy Advisories 748-762 – Adopted.

VISITORS:  None

Meeting adjourned at 4:30 P.M.

Crown King School District #41
Governing Board
REGULAR MEETING MINUTES

October 11, 2023

Board President, Cathy Beck called the meeting to order at 4:00 P.M. Board Members Margaret Henningsen and Jana Hare.  Also in attendance were Head Teacher, Shannon Olson and Administrative Assistant, Sue Hite.

Pledge of Allegiance

Minutes:  Margaret made a motion to approve the August 16, 2023 meeting minutes, Cathy seconded.

Financial:  Margaret made a motion to approve ratification of Vouchers #9105 – #9110 and payment of Voucher #9111, Cathy seconded.

Head Teacher Report

New Business:

1. FY 22/23 Annual Financial Report – Approved.
2. ASBA Policy Advisories 748-762 – Reviewed.

VISITORS:  None

Meeting adjourned at 4:40 P.M.

Crown King School District #41
Governing Board
REGULAR MEETING MINUTES
AND PUBLIC HEARING
August 16, 2023

Board Member, Margaret Henningsen, called the meeting to order at 4:00 P.M. Board Member, Cathy Beck was present by telephone. Board Member, Jana Hare was absent. Also in attendance were Head Teacher, Shannon Olson and Administrative Assistant, Sue Hite.

Pledge of Allegiance
Minutes: Margaret made a motion to approve the July 13, 2023 meeting minutes, Cathy seconded.
Financial: Margaret made a motion to approve ratification of Vouchers #9102 and #9103 and payment of Voucher #9104, Cathy seconded.
Head Teacher Report
New Business:
A. ASBA Policy Advisory 744-747 Adopted.
B. ASBA Policy BEDH – Adopted.

VISITORS: None

Meeting adjourned at 4:30 P.M.

Crown King School District #41
Governing Board
REGULAR MEETING MINUTES

AND PUBLIC HEARING

July 13, 2023

Board Member, Cathy Beck, called the meeting to order at 4:00 P.M. Board Member, Jana Hare was present by telephone.  Board Member, Margaret Henningsen was absent.  Also in attendance was Administrative Assistant, Sue Hite.

Pledge of Allegiance

Minutes:  Cathy made a motion to approve the June 14, 2023 meeting minutes, Jana seconded.

Financial:  Cathy made a motion to approve ratification of Vouchers #9127 and #9100, Jana seconded.

Maintenance:

New Business:

1. 23/24 Fiscal Year Budget adopted and signed.
2. FY 23/24 YCESA Advice of Encumbrance – N/A
3. FY 23/24 – Exceed M & O Budget Subsections – signed.
4. FY 23/24 Execution of Warrants Between Board Meetings – signed.
5. Library Lease signed. Will ask legal counsel to review.

VISITORS:  None

Meeting adjourned at 4:15 P.M.

Crown King School District #41
Governing Board
REGULAR MEETING MINUTES

AND PUBLIC

June 14, 2023

Board Member, Cathy Beck, called the meeting to order at 4:00 P.M.  Board Member, Margaret Henningsen was present.  Board Member, Jana Hare was absent. Also in attendance were Head Teacher, Shannon Olson, Administrative Assistant, Sue Hite.

Pledge of Allegiance

Minutes:  Cathy made a motion to approve the June 7, 2023 meeting minutes, Margaret seconded.

Financial:  Margaret made a motion to approve ratification of Vouchers #9122 – 9125, Cathy seconded.

Maintenance: The board agreed that the playground should be closed during construction.

Head Teacher Report

New Business:

1. Proposed 23/24 Fiscal Year Budget approved and signed.
2. FY23-24 YCESA Execution of Warrants Between Meetings approved and signed.
3. FY23-24 YCESA Advice of Encumbrance approved and signed.
4. Annual Blanket Purchase Order approved and signed.
5. 2023/2024 Trust Proposal Acceptance (PAF) and Alliance Coverage Acceptance Forms

approved and signed.

1. 2022/23 and 2023/24 Classified Staffing Agreements were approved and signed.
2. E-Rate Agreement was signed.
3. Library Lease Conflict of Interest Waiver was approved and signed.

Next meeting scheduled for July 13, 2023.

VISITORS:  None

Meeting adjourned at 5:05 P.M.

Crown King School District #41
Governing Board
SPECIAL MEETING MINUTES

June 7, 2023

Board President, Cathy Beck called the meeting to order at 11:00 A.M.  Board Member, Margaret Henningsen was present. Board Member, Jana Hare was absent. Also in attendance was Administrative Assistant, Sue Hite.

Pledge of Allegiance

Unscheduled Public Appearance:  None

The purpose of the Special Meeting was to discuss the FY 2023/24 budget.

The board held a conference call with Chief Deputy, Renee Raskin from the Yavapai County Education Service Agency.

Renee answered many questions regarding the budget.  It was understood by the board that due to escalating costs to operate the district, they may face financial decisions in the future on escalating operating costs. This year the rising cost remains within the budget limit. Renee did inform the board that Crown King still has one of the lowest tax rates of any school district in Yavapai County.

The next Regular Board Meeting will be held on June 14, 2023.

Meeting adjourned at 12:10 P.M.

Crown King School District #41
Governing Board
REGULAR MEETING MINUTES

May 10, 2023

Board Member, Cathy Beck, called the meeting to order at 4:00 P.M.  Board Members, Margaret Henningsen and Jana Hare were present. Also in attendance were Head Teacher, Shannon Olson, Administrative Assistant, Sue Hite.

Pledge of Allegiance

Minutes:  Cathy made a motion to approve the April 19, 2023 and May 2, 2023 meeting minutes, Jana seconded.

Financial:  Margaret made a motion to approve ratification of Voucher #9120 and payment of Voucher #9121, Jana seconded.

Head Teacher Report

New Business:

1. 23/24 Teacher Contract Corrected
2. ASBA Policy Advisory 744-747 Review
3. ASBA Policy Review BEDH
4. FY22-23 Expense Voucher Statement of Authorization- Signed
5. FY22-23 Payroll Statement of Authorization- Signed
6. FY 2023/2024 Budget Discussed

Next meeting tentatively scheduled for June 14, 2023.

VISITORS:  None

Meeting adjourned at 5:25 P.M.

Crown King School District #41
Governing Board
SPECIAL MEETING MINUTES

May 2, 2023

Board President, Cathy Beck, called the meeting to order at 4:40 P.M.  Board Member, Margaret Henningsen was present. Board Member, Jana Hare was absent. Also in attendance was Administrative Assistant, Sue Hite.

Pledge of Allegiance

Unscheduled public appearances

New Business:

2023. The board discussed the FY 2023/24 Budget and plan to revisit this at the next board meeting scheduled for May 10, 2023.
2024. ESSER II Budget revisions were discussed.

VISITORS:  None

Meeting adjourned at 5:30 P.M.

Crown King School District #41
Governing Board
REGULAR MEETING MINUTES

April 19, 2023

Board President, Cathy Beck, called the meeting to order at 4:00 P.M.  Board Member, Jana Hare was present. Also in attendance were Head Teacher, Shannon Olson, Administrative Assistant, Sue Hite and Maintenance, Danny Hill.

Pledge of Allegiance

Minutes:  Cathy made a motion to approve the March 22, 2023 meeting minutes, Jana seconded.

Board Member, Margaret Henningsen arrived at 4:15 P.M.

Financial:  Margaret made a motion to approve ratification of Voucher #9118 and payment of Voucher #9119, Jana seconded.

Head Teacher Report:  Approval of 2023/24 school calendar will be on agenda at next regular board meeting.

New Business:

1. Playground Improvement plans discussed.
2. Cathy made a motion that the district will distribute the annual revenue from Classroom Site Funds

in the same percentage as Prop 301 funds, Margaret seconded.

1. Cathy made a motion that the district use the newly revised School Liability Waiver, Jana seconded.
2. The board agreed that it may be time to consider purchasing The Trust’s Pre-Paid Legal Services.
3. FY 2022/23 Revised Budget approved.

VISITORS:  Marshall Hare

Meeting adjourned at 5:20 P.M.

Crown King School District #41
Governing Board
REGULAR MEETING MINUTES

March 22, 2023

Board Member, Cathy Beck, called the meeting to order at 3:00 P.M.  Board Members, Margaret Henningsen and Jana Hare were present. Also in attendance were Head Teacher, Shannon Olson and Administrative Assistant, Sue Hite.

Pledge of Allegiance

Unscheduled Public Appearance:  Nicole Stillbert.

Minutes:  Cathy made a motion to approve the March 1, 2023 meeting minutes, Margaret seconded.

Financial:  Margaret made a motion to approve payment of Voucher #9117, Cathy seconded.

Head Teacher Report:

Maintenance:  Board agreed that Danny should order another load of gravel for school parking lot.

Head Teacher Report

New Business:

Board adjourned into an executive session to discuss employee staffing agreements and

certified contract at 4:08 P.M.  Board readjourned into regular meeting at 4:45 P.M.

1. Employee Staffing Agreements were signed.
2. 2023/24 School Calendar was discussed with a starting date for Head Teacher of August 14, 2023 agreed upon.
3. Employee health insurance FY 23/24 renewal was signed.
4. Certified Employee contract FY 23/24 was signed.
5. Open Enrollment. Cathy made a motion that the district will not have any excess capacity for nonresident students for the 2023/2024 school year, Margaret seconded.
6. Approved IGA from Yavapai County Educational Services.

Meeting adjourned at 5:10 P.M.